Summary: Provides reception, general office management and HR coordination support to ensure smooth office operations in an efficient, timely and professional manner. Essential Duties and Responsibilities include the following. Other duties may be assigned. · Greets and directs callers by answering telephone calls from clients, vendors, etc.; determining nature of business and directing callers to appropriate destination. · Answers questions about the organization and provides callers with address, directions, company fax numbers, company website and other related information. · Welcomes visitors and employees by greeting them; answering and referring questions. · Maintains safe and clean reception area by complying with established policies and procedures. · Receives, sorts and forwards incoming mail. Maintains and routes publications. · Coordinates pick-up and delivery of express mail services (UPS, FedEx, etc.). · Updates and maintains company calendar and employee roster. · Schedule and coordinate meetings, appointments and travel arrangements for Senior Staff and Company guests · Manages vendor relationships and is the liaison between vendors/companies such as Building Management, Office Supply and Coffee Service vendors, express mail services, Printers · Manages the inventory and the ordering, receiving, stocking, distribution and processing of payment of office and equipment supplies, meeting supplies, and kitchen supplies and ensures timely processing/execution of invoices, payment requisitions, and change orders. · Maintains office common areas (mail room, break room, kitchen area, shared printer/fax) in an organized and efficient manner; maintains a safe and secure working environment. · Maintains continuity within diverse office environment by documenting and communicating actions, irregularities and continuing needs. Works with external job applicants, HR, and hiring managers to coordinate interviews and administer pre-employment assessments. Works with Hiring Managers, IT and HR to ensure new hires have appropriate access, permissions and seating location Maintain accurate records in HRIS, ATS and permanent employee records; process and maintain. employee/candidate transactions and status changes Coordinate various management/employee meetings. Assist with conducting new employee on-boarding/orientation. Assist HR with various research and/or special projects. Assist with company-wide activities including client holiday gifts, various company gatherings. Manages various employee programs (birthday, anniversary, etc). Other duties as assigned. Education/Experience: Bachelor’s degree (BA) from four-year college or university and 1-2 years related experience and/or training.